GENERAL TERMS AND CONDITIONS OF BUSINESS
1. SCOPE
The following General Terms and Conditions of Business regulate the contractual relationship between (a) the participant in seminars, courses and conferences (hereinafter referred to as “event”) and ICA Institutional Capital Associates GmbH (hereinafter referred to as „ICA“) and (b) sponsors/partners and ICA. They apply to contracts for the sale of admission tickets (hereinafter referred to as Tickets) on the internet between ICA and the purchaser of such tickets (hereinafter referred to as “customer” or “participant”). Counter-confirmations by Customer quoting its own terms of business or terms of purchasing are hereby rejected. Changes to ICAs general terms of business shall only be valid if they have been confirmed in writing by ICA. This offer is only valid for entrepreneurs who register for the events as part of their commercial or self-employed professional activity.
2. EVENT VENUE
The event venue is shown in the respective event programme.
3. REGISTRATION, REVIEW OF ELIGIBILITY, ACCEPTANCE, CONTRACT CONCLUSION
By submitting an order via the website, the customer makes a binding offer to purchase the selected ticket. Receipt of the order will be acknowledged automatically by email. Such acknowledgement merely documents that the order has been received by ICA and does not constitute acceptance of the offer, confirmation of participation eligibility, or conclusion of a contract. Participation is subject to review and approval by ICA on a case-by-case basis. There is no legal entitlement to attend an event. ICA reserves the right to reject registrations that do not meet the applicable ticket eligibility criteria or the participation concept of the event. A contract shall only be concluded when ICA expressly accepts the registration in writing or collects / debits the applicable participation fee.
4. CONTRACT FULFILMENT BY CUSTOMER
The prices of Tickets are shown on the relevant website. The purchase price shall be due for payment immediately upon conclusion of the contract. The invoice will be sent electronically. The invoice amount must be received before the start of the event. Customer shall pay the amount specified in its purchase order by bank transfer. Fulfilment shall not take place until the amount has been credited to ICA’s account.
5. SERVICES, CANCELLATION, REFUND OF PURCHASE PRICE
The ticket price is charged per person and per event and is exclusive of any applicable value added tax. Unless otherwise stated, it includes participation in the event, conference documents, lunch, and refreshments / coffee breaks. ICA reserves the right to replace speakers and to make reasonable changes to the programme, schedule, venue details, or format of the event, provided that the overall character of the event is preserved. In the event of cancellation of the event due to force majeure, the unavailability of speakers, venue-related issues, official orders, or an insufficient number of delegates, participants shall be informed without undue delay. In such cases, ICA shall refund ticket fees already paid. Any further claims, except in cases of mandatory statutory liability, shall be excluded. Cancellations by participants must be made in writing. Cancellation free of charge is possible up to 14 days before the start of the event. After that date, 50% of the ticket price shall be payable. In case of non-attendance, the full ticket price shall remain payable. The participant may nominate a substitute participant at no additional charge, subject to eligibility review where applicable. Travel, visa, accommodation, and any other related arrangements shall be made and paid for by the participant at their own responsibility and expense. ICA shall not reimburse such costs in the event of rejection of a registration, cancellation of participation, or cancellation / modification of the event, except where mandatory statutory law provides otherwise.
6. COPYRIGHTS
All our conference documents are protected by copyright. Participants are only granted simple, non-transferrable rights of usage for personal purposes.
7. PHOTOGRAPHY AND FILMING
ICA would like to point out that photography and filming may be carried out during the event. ICA uses these recordings for the purpose of documenting the event, reporting on the event, making selected impressions available to participants, and advertising this and future events. The recordings may be published on ICA’s website, in printed event materials, newsletters and on ICA’s social media channels.
Selected recordings may also be made available to registered participants, speakers, sponsors and event partners, for example via a protected gallery or download link. Where ICA conducts an event together with an event partner, ICA may pass selected recordings on to such event partner for the same purposes. ICA will not sell the recordings or pass them on to unrelated third parties.
Since participants are attending a professional event where documentation and public relations are customary, ICA assumes that there are generally no overriding reasons against the production and use of such recordings for the purposes described above. If a participant does not wish to be photographed or filmed, they are asked to inform the photographer or the ICA event team at the venue. Further information can be found in ICA’s Data Protection Declaration.
8. LIABILITY
The events shall be carefully prepared and conducted by qualified speakers. ICA assumes no liability for the currency, accuracy and completeness relating to the conference documents and the staging of the event. With regard to events held in the rooms or on the premises of a third party, ICA shall not be liable for accidents involving participants nor for the loss of or damage to the property of participants.
9. PLACE OF PERFORMANCE AND PLACE OF JURISDICTION
The place of jurisdiction for any and all legal disputes arising from the contract shall be Munich if the parties to the contract are businesspeople, legal entities under public law or public-law special funds or at least one of the parties to the contract does not have its general place of jurisdiction in the Federal Republic of Germany or moves its normal place of residence or normal place of business from the Federal Republic of Germany after the conclusion of the contract or its place of residence or personal whereabouts are not known at the time the lawsuit is filed. ICA shall also be entitled to file lawsuits at the Customer’s general place of jurisdiction. The place of performance for all duties arising from this contract shall be Munich.
10. APPLICABLE LAW
The laws of the Federal Republic of Germany shall be exclusively applicable; the United Nations Convention on Contracts for the International Sale of Goods shall be excluded.
11. CANCELLATION INFORMATION FOR CONSUMERS
Participants whose registration does not relate to either their commercial or their independent professional activity (Section 13 BGB) have the right to cancel the registration in writing, without giving a reason, within 14 days of receipt of the confirmation of registration. No cancellation fee will be charged. To meet the cancellation deadline a notice of withdrawal should be sent in due time to the following address:
ICA Institutional Capital Associates GmbH
Setzbergstrasse 8,
83624 Otterfing,
Germany
This right of cancellation shall automatically expire if the booked event has already taken place and the participant has attended it.
In the event of cancellation having become effective, ICA will refund the ticket price already paid by the consumer promptly, but no later than 14 days.
12. FINAL PROVISION
If one or more provisions in this contract should be or become invalid in whole or in part, the remainder of the contract shall remain in force. Any invalid provisions shall be replaced by provisions which come as close as possible to the objective intended by the parties.